Communication toolkits for employers
Ready-to-go information and resources
Looking for a convenient way to motivate and educate your employees? You’ve come to the right place. No matter what health problems you’re trying to solve, we have a campaign to help. Each toolkit has easy-to-use, engaging and empowering materials designed to help members:
- Choose and use the plan that’s best for them
- Choose the best care based on cost and circumstance
- Get the most from their care
To use these toolkits:
- Edit – Customize the materials based on your group’s benefits. Pay special attention to highlighted information and remove the highlights when you’re done.
- Distribute – Post, link or attach files to your intranet, e-newsletters or emails. You can also print and hand out flyers with enrollment or new hire packets.
Have a question about a toolkit? Get in touch with your account manager or
Already know what you’re looking for?
Just pick what you’re interested in to be taken right to our toolkit selections:
Choosing and using your health plan
Help your workforce understand how their plan works and what’s available to them. That way, they’ll be able to make the best possible decision about their plan, care and health.
Support your employees with the transition to HealthPartners, whether your company is brand new or you’re growing your staff.
Help members get the most from their health plan, learn common health care terms and understand what’s covered by their plan and how to plan for future costs.
Help members use their FSA, HRA and HSA accounts effectively. Topics include how plans work, using debit cards, getting reimbursed and building savings.
Flexible Spending Account (FSA)
Digital banner (PNG) Flyer: Paperless administration instructions – employer (DOCX) Flyer: Paperless administration instructions – member (DOCX) Flyer: Direct deposit promotion and instructions (PDF) Internal communication: Why go paperless? (DOCX) How to use your FSA account using auto submission (DOCX) How to use your FSA with a debit card (DOCX)
Using their plan – Quarter 1
Choosing care based on cost and circumstance – Quarter 2
Getting the most from their care – Quarter 3
Choosing the best health plan – Quarter 4
Health Reimbursement Account (HRA)
Health Savings Account (HSA)
Using their plan – Quarter 1
Choosing care based on cost and circumstance – Quarter 2
Getting the most from their care – Quarter 3
Choosing the best health plan – Quarter 4
Encourage use of the EAP (if available with your plan). This tool helps your employees manage stress, be more productive at work and live healthier every day.
Get employees connected to HealthPartners web and mobile resources. These tools help them manage their plan, cut costs and shop for care.
Promote products and services that reduce prescription costs, like mail order pharmacy, generic medicines, our drug cost calculator and more.
Poster: Medication Therapy Management – a personal pharmacist ready to help you understand your medicine (DOCX) Flyer: Mail order pharmacy – get your medicine sent right to your doorstep (DOCX) Flyer: Pharmacy navigators – a team of experts to answer your tough pharmacy questions (DOCX) Flyer: Medication Therapy Management – a personal pharmacist ready to help you understand your medicine (DOCX) Flyer: Prescription shopping tool – a cost comparison tool (DOCX) Internal communication: Using generics (DOCX) Internal communication: Shop for the best medicine price (DOCX) Internal communication: Prescription refills on the myHP mobile app (DOCX) Internal communication: Prescription shopping tool (DOCX)
Choosing the best care
Help your workforce discover their options through their health plan, find the best place to get care, estimate their costs and more.
Help members know where to go when they need care, like how to choose among urgent care, the ER, CareLineSM or Virtuwell. This campaign helps members make the best, most cost-effective choice.
Digital banner (JPG) Flyer: Comparison of all options (PDF) Flyer: CareLine℠ (PDF) Flyer: Telemedicine (PDF) Internal communication: Comparison of all options (PDF) Internal communication: CareLine℠ (PDF) Internal communication: Telemedicine (PDF) Internal communication: ER vs. urgent care (PDF) Outlook email: Flu – Virtuwell and Doctor On Demand (MSG) Outlook email: Flu – Virtuwell (MSG) Outlook email: Allergies – Virtuwell and Doctor On Demand (MSG) Outlook email: Allergies – Virtuwell (MSG)
Help your employees choose the best place for surgery. You can customize the materials in this campaign to list your qualifying surgeries and benefit information.
Teach your employees to be savvy health care customers, including how to shop for care and look up costs before going to the doctor.
Help your employees learn about their health plan’s nationwide network coverage through the Open Access, Perform or Achieve networks.
Encourage use of Virtuwell, a 24/7 online clinic that treats over 60 common conditions. Employees will save time, and you’ll increase productivity.
Well-being campaign programs
Choose from a variety of ready-to-go campaign communications for your well-being initiatives.
We’re constantly on the go. When schedules are tight, you can still make health and well-being part of your day – at work, at home and in between. Intended for a busy audience looking for a convenient way to accomplish their health goals anywhere, anytime – right from your smartphone.
Getting started
Program overview
Health assessment – general
Health assessment – invitation
Health assessment invitation postcard (PDF) (additional production fees may apply – talk to your health and well-being account manager for details)Health assessment invitation flyer (RTF) Health assessment invitation email (RTF)
Health assessment – reminder
Health assessment reminder postcard (PDF) (additional production fees may apply – talk to your health and well-being account manager for details)Health assessment reminder flyer (RTF) Health assessment reminder email (RTF)
Health assessment – last chance
Well-being programs
Depending on your program design, your employees can talk to a health coach, try an online program or interact with a virtual coach:
Well-being activities – general
Well-being activities – launch
Well-being activities launch postcard (PDF) (additional production fees may apply – talk to your health and well-being account manager for details)Well-being activities launch flyer (RTF) Well-being activities launch email (RTF)
Well-being activities – reminder
Well-being activities reminder postcard (PDF) (additional production fees may apply – talk to your health and well-being account manager for details)Well-being activities reminder flyer (RTF) Well-being activities reminder email (RTF)
Well-being activities – last chance
This toolkit encourages participants to step out of their comfort zone and try something different, whether that’s going to the gym, taking a walk or eating healthier. Whatever their health goals are, you can encourage employees to take action and shake things up.
Program launch
Health assessment
Activity launch midpoint
Activity reminder
Last chance
Program launch
Health assessment promotion
Activity launch
Activity promotion
Incentive reminders
Program close
Finding better health in a changing world can be difficult. But with the right tools and resources, you can be inspired to unlock your health potential. These resources will help you guide employees toward finding better health in a way that works for them.
Program launch
Health assessment benefits
Health assessment reminder
Activity promotion
Email – General activity promotion – HA complete (DOCX) Email – General activity promotion – HA not complete (DOCX) Flyer – General activity promotion (DOCX) Web content – General activity promotion (DOCX) Email – Physical fitness – Wellbeats (DOCX) Flyer – Physical fitness – Wellbeats (DOCX) Email – Emotional health (DOCX) Flyer – Emotional health (DOCX) Email – Nutrition (DOCX) Flyer – Nutrition (DOCX)
Last chance
Well-being challenges
Motivate your workforce to become their healthiest selves with these fun, interactive wellness challenges.
Making simple, healthy choices each day can have a big impact on your employees’ health. This simple and fun six-week challenge will motivate your workforce to eat fruits and veggies, step away from electronics, get moving and cut out sugary drinks. Engaging tools, tips and trackers will give your employees the support they need to succeed.
Announcement materials
Challenge templates
Challenge materials
Weekly emails
Weekly flyers
Weekly newsletter
Expand your health and wellness program into a well-being program with the financial fitness challenge. In this six-week challenge, your participants will focus on setting actionable goals around saving money, reducing debt and investing. The tools, tips and trackers give your employees the support to start taking control of their financial well-being.
Announcement materials
Weekly email banners
Weekly newsletter
In this four-week challenge, your participants will focus on incorporating gratitude into their daily lives. Practicing gratitude has been shown to help people deal with daily problems and stress. Engaging tools and trackers will give your participants the resources they need to begin incorporating daily gratitude.
Announcement materials
Challenge templates
Weekly emails
Getting a good night's sleep is important to an individual's overall well-being. In this four-week challenge, participants will learn how to get good quality sleep that will improve their mood, reduce their stress and lower their risk of diabetes and heart disease. The weekly emails provide participants with tips, tools and support to help them improve their sleep habits.
Announcement materials
Challenge materials
Weekly emails
Research shows that eating a lot of sugar can contribute to weight, blood pressure and cholesterol issues. In this six-week challenge, participants will learn more about sugar in the foods and drinks they consume. Plus, they'll get help making better choices. Weekly emails and newsletters provide participants with the tools and resources they need to decrease the amount of sugary food and drinks they consume.
Announcement materials
Challenge materials
Weekly emails
Healthier habits and preventive care
Help your workforce stay on top of their health and develop long-term habits with these engaging tools and resources.
Empower employees to take control of their health with monthly health campaigns on topics like stress, sleep, mental health, exercise, nutrition and more.
Financial well-being
Heart health
Nutrition
Back health
Mental health
Family well-being
Sleep
Preventive care
Immunizations
Dental health
Resilience and stress
Physical activity
Promote preventive care by helping members know what screenings they need, what’s covered and how to find a primary care doctor.
General preventive care
Primary care doctor
Colon cancer screening
Breast cancer screening
Cervical cancer screening
Keep your workforce healthy and productive during flu season. Inform employees about flu prevention and treatment, or promote your onsite flu clinic.
Fight the flu
Onsite flu shot clinic
We’re proud to partner with a variety of trusted providers to offer easy and convenient
Increase healthy eating behaviors and options at your workplace. This campaign encourages better-for-you eating, so the better choice becomes the easy choice.
1. Get commitment and support
2. Create food policies, guidelines and recommendations
3. Establish food service and vending agreements (for use with your vendors)
4. Make the better choice an easy choice
5. Develop a communications and implementation plan (for use with your employees)
Help employees manage their stress. This toolkit will connect them to resources that help build emotional resilience.
Building resilience
Improving physical health
Handling stress
Healthy thinking
Mental health
Dealing with stress through relaxation
Developing supportive relationships
Gratitude
Help your employees, county or community recognize the dangers of opioids and learn why it’s important to safely dispose of unused prescription medications.
Promotional materials
Blog articles
Social media posts to share
Videos
15-second public service announcements (three total)
Print materials
Web banner
Speakers available
Lori Lewis
Lori Lewis lost her son Ryan to an opioid overdose when he was just 23. Lori is a registered nurse and currently works in health care information technology. She volunteers for several organizations dedicated to education, prevention and treatment of opioid addiction, including the Steve Rummler Hope Network, Thrive! Family Addiction Support, Adult & Teen Challenge and Minnesota Recovery Connection. She is a trained Peer Recovery Specialist who coaches others on their path to recovery. Contact Lori at
Josh Moe
Josh Moe was a college student when he became addicted to opioids. He’s been in recovery for more than eight years and now leads a digital analytics team in Health Informatics. He also has a consulting business where he helps local organizations with their digital analytics practices. In his free time, Josh passionately follows college football, traveling across the country to attend games in new cities. His bucket list includes hitting every stadium in the Southeastern Conference. He also enjoys applying his analytical skills to winning his fantasy football leagues. Outside of football season, Josh and his wife enjoy working out, cooking and spending time outdoors. Contact Josh at
Flyer: LittlePartners Dental Tips for Parents (PDF) Flyer: MouthWise Matters Healthy Mouth = Healthy You (PDF) Flyer: FSA Orthodontia Reimbursement Guidelines (PDF) Flyer: Dental Health During Pregnancy (PDF) Flyer: Tooth Lifecycle: Keeping Your Natural Smile (PDF) Flyer: Diabetes and Gum Disease: A healthier you (PDF) Flyer: Diabetes and Gum Disease: 7 Tips (PDF)
Hinge Health
Omada Health
Wellbeats
TruHearing Discount Program Flyer (PDF) Dental Orthodontic Discounts for Dental Members (PDF) Active&Fit Premium Fitness Memberships Flyer (PDF) Active&Fit Direct Fitness On-Demand Flyer (PDF) Active&Fit Direct Fitness On-Demand Flyer Spanish (PDF) Active&Fit Direct Member FAQs Flyer (PDF) Active&Fit Healthy Living Lifestyle Coaching Program Flyer (PDF) Active&Fit General Program Flyer (PDF) Husk Gym Network Flyer (PDF) Profile Discount Flyer (PDF) EyeMed Vision Care Discount Flyer (PDF)